Decide what the stamp represents
A “reviewed” mark, an organization stamp, and a personal signature communicate different things. Agree whether the stamp records review, approval, receipt, or completion.
Choose a readable stamp design and avoid text that promises a verification or certification your process does not perform.
Place and check the mark
1. Prepare the correct file and select the authorized stamp available to the workflow.
2. Position it on the required page with enough space to avoid covering document content.
3. Preview the result, complete the request, and inspect the generated PDF for scale, clarity, and page placement.
Keep the stamp connected to its workflow
Khtoom can combine document stamping with recipient requests and completed files. Retain the request context so a later reviewer can understand why the mark was applied.
A visible stamp image is not evidence by itself of a cryptographic seal, a certificate, or a particular authorization. Verify those separately when a receiving organization requires them.
FAQ
Can a stamp replace a requested personal signature?
Only use the action the document owner asks for. An organization stamp and a personal signature may serve different purposes in the process.
Why is the stamp unclear in the final PDF?
Check the source image quality, chosen size, and placement. Inspect the completed PDF before distributing it and correct the request if the mark obscures content.